Clergy that are retired, clergy serving in extension ministry, on leave of absence, on medical leave, or administrative location must declare a charge conference in the Iowa Annual Conference. This is where you will relate and submit reports.
If you are on honorable location you may choose a charge conference outside of the Iowa Annual Conference but must still submit reports to the Iowa Annual Conference.
Form to Declare your Charge Conference
Retired Clergy Disciplinary Information
¶357.5 a) All retired clergy members who are not appointed as pastors of a charge, after consultation with the pastor and district superintendent, shall have a seat in the charge conference and all the privileges of membership in the church where they elect to hold such membership except as set forth in the Discipline. They shall report to the charge conference and to the pastor all marriages performed, baptisms administered, and other pastoral functions. If they reside outside of the bounds where the annual conference where the membership is held, they shall forward annually to the charge conference where membership is held a report of their Christian and ministerial conduct signed by the district superintendent or the pastor of the affiliate charge conference where they reside.
Clergy in Extension Ministry
¶344.3 All clergy appointed in extension ministries shall establish membership in a charge conference in their home annual conference in consultation with the pastor in charge and with the approval of the district superintendent and the bishop. They shall submit to their home charge conference an annual report of pastoral duties and the fulfillment of their licensing or ordination through their special appointment including ministerial activities in the charge where they have an affiliate membership relation and in other units of the Church at large as well as continuing formation experiences completed and anticipated. This report may be the one submitted to the bishop, district superintendent, and Board of Ordained Ministry.
Clergy on Voluntary Leave of Absence (Personal, Family or Transitional)
¶353.8 After consultation and with the written consent of the pastor in charge, and with the approval of the district superintendent and the staff-parish relations committee of a local church, clergy members shall designate a charge conference within the bounds of the annual conference to which they shall relate and submit an annual report. They shall report all marriages performed, baptisms administered, funerals conducted and other ministerial activities to the charge conference, pastor in charge, and Board of Ordained Ministry. The exercise of this ministry shall be limited to the charge in which their membership is held and with the written permission of the pastor in charge unless special permission is granted by the bishop of the conference where membership is held. With the permission of the bishop of the conference where membership is held, under the supervision of the district superintendent, the clergy member may preach, teach, perform marriages, and, if holding sacramental privileges, administer the sacraments outside of the charge where membership is held.
Administrative Location Clergy
¶359.3 ...After consultation with the written consent of the pastor in charge, and the approval of the district superintendent and the staff-parish relations committee of a local church, clergy placed on administrative location shall designate a charge conference within the bounds of the annual conference that placed them on administrative location. Ministerial service shall be limited to that charge and shall be provided only with the written consent of the pastor in charge and the district superintendent and with the approval of the bishop and pastor/staff-parish relations committee. An annual report shall be made to the charge conference that includes all marriages performed, baptisms administered, and funerals conducted. A copy of the report shall be forwarded to the registrar of the Board of Ordained Ministry in order for location to be continued. They shall be held amenable by the annual conference within which the charge conference membership is held for their conduct and the continuation of their ordination rights. Failure to submit the report to the Board of Ordained Ministry for two consecutive years may result in termination of orders upon recommendation of the Board of Ordained Ministry and vote of the clergy session.
Honorable Location Clergy
¶358.2... After consultation and with the written consent of the pastor in charge, and with the approval of the district superintendent and the staff-parish relations committee of a local church, located clergy shall designate the local church in which they shall hold membership. Documentation of this consent and approvals shall be filed with the Board of Ordained Ministry of the annual conference that granted them honorable location. As clergy members of the charge conference, they shall be permitted to exercise ministerial functions only with the written permission of the pastor in charge. They shall have all the privileges of membership in the church where they elect to hold charge conference membership, except as set forth in the Book of Discipline.... A copy of the annual report to the charge conference shall be forwarded to the registrar of the Board of Ordained Ministry of the annual conference that granted them honorable location in order for location to be continued. They shall report to the charge conference and the pastor all marriages performed, baptisms administered, and funerals conducted and shall be held amenable for their conduct and the continuation of their ordination rights to the annual conference that granted them honorable location. Failure to submit the report for two consecutive years may result in termination of orders upon recommendation of the Board of Ordained Ministry and vote of the clergy session.
Clergy on Involuntary Leave of Absence
¶354.7 Clergy placed on involuntary leave shall designate a charge conference within the bounds of the annual conference. Ministerial service shall be limited to that charge and shall only be provided with the written consent of the pastor in charge and with the approval of the district superintendent of, bishop, and pastor/staff parish relations committee.